CiviCRM Community Forums (archive)

The Suzuki Association of Minnesota (SAM) is a non-profit dedicated to providing music teachers, students and parents in the state of Minnesota an opportunity to know and support each other using the music education principles set forth by Shinichi Suzuki.

Members of SAM (currently around 125) are Suzuki teachers who are also members of the parent association, the Suzuki Association of the Americas (SAA).

SAM is run mainly by volunteers and organizes various events a year. The more complex one is the Statewide Suzuki Graduation, a series of recitals where students perform and receive recognition for reaching a certain level and receive a trophy and certificate of participation as well as comments about their submitted recording. (This year, around 700 graduates).

There are two sets of recitals in different venues and generally one week apart. One comprises all the graduates from various orchestra instruments (7) and another one dedicated exclusively to pianists. The later is held within the Suzuki Piano Teachers Guild (SPTG) spring festival which includes non-graduate performers as well. SPTG members may or may not be members of SAM.

We need to track member (teacher or associate contact information, collect annual membership dues.

For graduation (March 10 and 17, 2012)
Each teacher must be able to register students for the different graduation levels. The administrators must be able to stop the registration process once the due date is reached. (Thinking it to be December 15, 2011 and really enforced by December 31st).
Teachers must include their choice of a voluntary position to help in graduation day or in preparation for the event.
Teachers must include one payment to include all of their graduate students’ fees. They are responsible to collect the fees from their students.
Teachers prepare recordings of each student performance of a graduation piece and submit it to the Recordings coordinator who sends the recordings to aother teachers for comments, as a part of the graduation requirements.

The coordinators must have access to different data reports:
Trophy coordinator: Student First Name, Student Last Name, Instrument, Trophy level, Teacher Name
Volunteer coordinator: Teacher name, contact information (or access to it), volunteering choice
Recordings coordinators: Student First Name, Student Last Name, Student age, Instrument, Trophy level, Teacher Name and contact information (or access to it)
Soloist coordinator: Student First Name, Student Last Name, Instrument, Trophy level, Teacher Name, Piece name, composer, duration.
Facilities coordinator: Count of students performing at each individual level grouped by instrument. For instruments needing chairs (cello, guitar) a count of smaller chairs brought by the students.

We will need an email system to communicate with members and prepare the event


Other events:
Fall Workshop for teachers
Scholarship program - One year for students, one year for teachers.

Thank you. I'll do your suggestions and follow up in here.